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Administration - Bulletin Details
ISSUE #:      2011-19-A
August 11, 2011
TO: BC Hockey Membership
FROM: Barry Petrachenko
Executive Director

SUBJECT: Special Events Process

We ask that you please note the following procedures regarding Special Event Sanctioning and suggest that this information be reviewed with the appropriate person(s) in your association.
As a reminder, Special Events are events that fall outside of “regular hockey programming.” For each of these events, teams must ensure that a Special Event Sanction Request Form is submitted to the BC Hockey office at least 7 to 10 days prior to the start of the event in order to request to have Hockey Canada Insurance Program coverage extended to the event.
For all event sanction applications:
1.    The Special Event Sanction Request Form can be found on the forms page of the BC Hockey website,
2.    All completed forms will be reviewed by BC Hockey and then emailed to the MHA President, Junior or Senior Team President, or Major Midget League Team Manager for review and appropriate distribution.
A separate Special Event Sanction Request Form should be submitted for each different activity. However, if the same activity will occur multiple times, such as dry land training, one request can be submitted for all the dates that activity will occur.
If a form is submitted incomplete or lacks appropriate descriptive detail, an email will be sent requesting further information – note that this may cause a delay in processing.  
If you are using a private or entrepreneurial instructor for your special event (such as dry land training, goaltender coaching or specialized skating training), the instructor must be registered as a BC Hockey Associate Member if the instructor is not already registered as a member of the team. You may contact your local registrar to find out whether or not the instructor is a BC Hockey Associate Member. If the instructor is not already a member, he or she should complete the Associate Membership Application form located on the applications page of the BC Hockey website, Please note that Associate Members also need to complete Respect in Sport (Speak Out!) and a Criminal Record Check for BC Hockey. Private Instructors will not be approved for participation until all requirements are met.
Please remember that not all activities are eligible for sanctioning. Please visit the Special Events page of the BC Hockey website,, for additional information regarding Special Event Sanctioning.
If you require further information regarding the above process, please contact your District / Divisional Director.

BC Hockey is a non-profit organization and member of Hockey Canada, providing stewardship of amateur hockey at all levels in British Columbia and Yukon.

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